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Agency OS for study-abroad agencies, early access

One system for your whole agency.

Run every student journey from first enquiry onward, with your team, data and operations connected in one place, and Nuvora AI built in as it arrives.

Request a demo See how it works

Agency OS screen. Panels marked "Product direction", "In development" or "Coming soon" are not part of the product yet. Names are examples.

Three layers. One operating system.

Operations you can use today. AI and performance designed into the same system, so nothing has to be stitched together later.

Operations

Leads, students, programs, agreements, fees, the student portal and your team, in one system.

Available in early access

Nuvora Agency OS

One record per student, from first enquiry onward.

OperationsAI layerPerformance

AI and performance

Nuvora AI working inside your workflow, and marketing connected to real outcomes.

Coming to Agency OS

From enquiry to active case.

Lead, student, counselor, shortlist, agreement and fees connected in one record. Later stages are marked honestly.

LeadAvailable
StudentAvailable
CounselorAvailable
Shortlist and choiceAvailable
Agreement and feesAvailable
DocumentsIn development
ApplicationComing soon
OfferComing soon
EnrollmentComing soon

Leads and students

One record from first enquiry to active case, with sources, statuses and follow-ups.

Program catalogue

Requirements, fees and intakes, each fact marked verified or not.

Shortlists and suggestions

Explainable suggestions; a counselor reviews every program first.

Agreements

Signed copies scanned for malware and stored privately.

Fees and payments

Price list, charges, payments, receipts, promo codes, any currency.

Branches, roles and history

Who sees and does what, and a record of every important change.

Your counselors see who needs them today.

A workspace built around priorities, not a list of names: the students who are hot, ready to apply or waiting on someone.

My priority students: Hany
TodayThis week
Product preview
Hot3
Human review2
Application ready4
Waiting on student11
StudentStateNext action
NH
Nour Hassan
MSc Data Science, Germany
Application readyCall today to start the application
KM
Karim Mostafa
MSc Engineering, Germany
Human reviewAnswer the sponsorship question
MA
Mariam Adel
Master's, Germany
HotReview the 4 options the AI prepared
YT
Youssef Tarek
Deposit pending
Waiting on studentNothing until the deposit arrives

Let students choose with confidence.

Share counselor-approved programs in one click. Students review them on their phone and confirm their choice themselves.

Your agencyCounselor: Hany
Hi Youssef, choose your programs Reviewed for you by your counselor
MSc Data ScienceGermany, October Verified
MSc Computer ScienceGermany, October Verified
MSc Business InformaticsGermany, March Being checked
Review and confirm my choice
Your next steps
Choice Agreement Payment

What the student sees, and what stays internal

Shown
Programs your counselor reviewed, their verification state, the student's own choice and next steps
Never shown
Staff notes, internal reasons, AI reasoning, partnerships, fees detail
Confirmed by
The student, in the portal, recorded as such
Program comparison
Coming soon
Document status
Coming soon

When someone leaves, the case stays.

Deactivating a team member hands every open lead and case to a named colleague in one step. History, context and the next action stay with the student.

Team: deactivate Hany
MembersRoles
Hand over every open responsibility
ResponsibilityRecordsPreviousNew
Lead ownership14 leadsHanyMona
Counselor cases9 studentsHanyAhmed
Processing cases3 studentsHanyMona
Deactivate and transfer
Open records left without a person
None
Youssef Tarek, history kept
  • Counselor changed: Hany to AhmedToday, team member deactivated
  • Choice confirmed by the student20 Sep
  • Agreement uploaded19 Sep
  • Shortlist shared with the student18 Sep
Next action for Ahmed
Record the deposit, then convert

Your AI Admissions Agent, built into the OS.

The same Nuvora AI Core, working on the same student record. Turn AI on where it helps. Keep counselors in control.

Nuvora AI Core, inside Agency OSComing soon
Admissions Agent
Qualification
Matching
Sales intelligence
Lead priority
Smart follow-up
Human handoff
Leads
Students
Programs and shortlists
Agreements
Fees and payments
Student portal
Counselors stay in control
  • Turn AI on where it helps
  • Every case keeps its assigned counselor
  • Sensitive moments go to a person

How Nuvora AI is designed to work inside Agency OS. Not part of the product yet.

See what drives applications, not just leads.

Because cases run in Agency OS, marketing can be connected to qualification, counselor activity, applications, offers and enrollments. Coming soon.

Performance: September intake
FunnelBy campaignBy counselor
Coming soon
Source→Lead→Qualified→Application→Offer→Enrollment
From marketing to enrollmentSample data
Leads
1,128
Engaged
688
Qualified
305
Counselor contact
214
Applications
102
Offers
67
Enrollments
38
Break down by
Lead sourceCampaignDestinationCounselorProgramIntake
Why it matters
Your operational outcomes already live in Agency OS, so marketing can be judged by applications and enrollments, not just leads.

Built to grow with your agency.

These modules are on the way. They are not part of the product yet.

Documents In developmentChecklists per destination, uploads and review.
Applications and offers Coming soonEach application, offer and deadline per program.
Visa workflows Coming soonEvery step after the offer.
Online payments Coming soonStudents pay your fees from the portal.
AI inside the OS Coming soonThe AI Admissions Agent on the same record.
Performance analytics Coming soonFrom campaign to enrollment.

AI that knows when not to guess.

Nuvora is designed to tell the difference between what it can use, what needs checking and what a person should decide.

Verified
Used with confidenceProgram facts your agency has reviewed.
Needs verification
Said out loudThe AI flags it and asks your team instead of guessing.
Human review
Handed to a counselorVisa, money and sensitive questions go to a person.

Your agency's data stays your agency's.

Agencies trust us with passports, grades and payments. We built for that from the first line of code.

Agency isolationEach agency's data is kept separate from every other agency's. In Agency OS this is enforced in the database itself.
Permission-based accessYour roles decide who sees what. Our team doesn't access your data without your permission.
Auditable historyImportant actions are recorded, so you can see who changed what, and when.

Questions

See the Founding Agency Program.

Is it a CRM?

It includes a CRM for leads and students, and goes further: programs, the student's choice, agreements, fees, activation, a student portal and team continuity.

Can counselors stay in control when AI arrives?

Yes. AI is designed to be switched on where it helps, and every sensitive moment goes to the assigned counselor.

Does it work for agencies with several branches?

Yes. Records belong to branches, and each role can be limited to its branch or to the students assigned to it.

Can I charge in my own currency?

Yes. Your price list, charges and payments each use the currency you work in.

What is available now and what is coming?

Leads, students, programs, shortlists, the student's choice, agreements, fees, activation, the portal and team roles are in early access. Documents is in development. Applications, visa workflows, online payments, AI inside the OS and performance analytics are coming soon.

See how Nuvora would work for your agency

A walkthrough built around your own lead sources, destinations and team.

Request a demoJoin early access

Prefer email? support@nuvorahub.com